The Divisions of Family Practice provincial office provides a number of centralized technology solutions for the Divisions. Individual members looking to access the following resources should contact their local Division.
To set up any of the following tools or training, local Division administrators should contact the Divisions provincial office. Click on the heading below for more information about the available tools:
|Campaign Monitor >||Email >||LinkedIn >||SharePoint >|
|Checkbox Surveys >||Google Analytics >||NAS-File Sharing >||UpToDate >|
|COMET >||GoToMeeting >||OpenVoice >||YouTube >|
|Divisions website >||GoToWebinar >||Resource Catalogue >|
Campaign Monitor is an email marketing and automation software that allows you to create and send great emails. Campaign Monitor is available to all divisions, funded by the provincial office.
To set up a Campaign Monitor account for your division, or to discuss moving an existing Campaign Monitor account over, please contact the divisions provincial office. The provincial office can also provide a Campaign Monitor newsletter template modified from the Divisions Dispatch design.
Once you have an account, divisions can access training and support from the Campaign Monitor team online: sign into your Campaign Monitor account and click on the “Help” link in the upper right-hand corner of the screen. Find everything you need to know about how to use Campaign Monitor here.
Checkbox Surveys™ is a survey and data collection tool which all divisions can access. In addition to full-length surveys, the tool can be helpful for smaller polls including date polling for meetings. The data collected is hosted by the Divisions provincial office on servers located in Canada. To have an account set up please send an email to the Divisions provincial office.
- Checkbox manual >
- Community Practice Profile (CPP) Survey manual >
- Checkbox Surveys support page (training videos and documents) >
COMET is a Customer Relationship Management tool, or a CRM, which is built in Microsoft Dynamics and provides a place for divisions to track member information.
For COMET support, please email email@example.com.
The Divisions website was built using Drupal, an open-source CMS in which content is created as pages and “nodes” that auto-populate different areas of the site by keyword and content tagging. This process streamlines page creation, information categorization, and sharing information across different areas of the site.
For more information about Drupal and the Divisions of Family Practice website:
- Drupal Q&A (PDF).
- Top 10 differences between Drupal and the former (DivIT) CMS (PDF).
- Drupal training video (7 minutes. Password: "kreative").
- Divisions Drupal Website Manual (PDF).
For website support, contact Jeff Chan.
For questions about website user accounts, membership management, and UpToDate, contact firstname.lastname@example.org.
The Divisions provincial office provides email addresses for the local Divisions as needed. The emails follow the pattern: NAME@divisionsbc.ca or DIVISIONPROJECT@divisionsbc.ca. The emails are hosted with Robson Communications™, a leading Canadian provider of IT and cloud computing solutions. Robson provides stable servers in Vancouver and comprehensive support to users.
For all all set-up and support requests:
Software and hardware issues should be referred to a local tech support provider.
Google Analytics is a service which tracks visitors to a website. This provides useful statistics on who is visiting the site, where they’re from, how they’re finding the site and what they’re looking at. The service has been set up on DivIT by the provincial office.
Division administrators can request user access to the statistics for their site by contacting the divisions provincial office and providing a Google™-enabled email address. A Google™-enabled email is an email that has been set up to connect to Google products. Any email may be Google™-enabled using the form found here.
Google™ provides extensive learning tools which can be accessed from their Google Analytics™ Support Centre.
GoToMeeting™ is an online tool which allows users to:
- connect face-to-face via videoconference or teleconference
- share a presenter's computer screen
- record a meeting
- GoToMeeting manual > Updated Apr 15, 2015
- Tips sheet for participants > Updated Jul 13, 2015
- Tips sheet for organizers > Updated Jul 13, 2015
- Sample PowerPoint slides >
GoToMeeting provides support through live chat, email or phone. Some of the extensive resources on their website include:
|General meeting resources:||Mobile resources:|
GoToMeeting™ is limited to 25 users on a single meeting. If you are organizing a local Division event which involves a larger number of attendees, please contact the divisions provincial office to discuss the use of GoToWebinar.
- Tips sheet for participants > Updated Jan 22, 2015
- Tips sheet for organizers > Updated Jan 15, 2015
- Sample PowerPoint slides >
To support recruitment efforts and complement local divisions’ job postings on their own websites and the PDO Career Opportunities page, the PDO has created a LinkedIn company page. Local divisions who would like a posting added to the PDO Careers page or LinkedIn profile can contact Jeff Chan.
Divisions who want to set up a LinkedIn showcase page can request one through the Divisions provincial office.
The NAS provides a secure space for document storage and sharing in a folder structure. If you are interested in accessing this, please email email@example.com .
OpenVoice is a reservation-less audio conferencing service. Accounts are managed by the Divisions of Family Practice provincial office. Email firstname.lastname@example.org to request an account.
- Tips sheet for participants > Updated Jul 15, 2015
- Tips sheet for organizers > Updated Jul 15, 2015
- OpenVoice support >
- Register for a live training session >
The Resource Catalogue pulls together resources created by and/or for divisions, or related to divisions work in one easy-to-search location.
SharePoint is a software platform that allows you to create team sites where you can share content and files securely. You can set up sub-sites for different projects and control who has access. SharePoint also has team calendars and the ability to create lists of records (useful for everything from a team contact list to tracking project tasks) among other apps.
Contact the provincial Divisions office to set up a site for the division and add an administrator.
- SharePoint manual >
- Get started with SharePoint 2013 (Microsoft) >
- SharePoint Online training course, videos and tutorials (Microsoft) >
The knowledge system software, UpToDate™, is available, free of charge, for members of local divisions who are included in the calculation for infrastructure funding. UpToDate™ is also offering free, personalized training for interested local division groups who have members currently registered for UpToDate™.
For more information on UpToDate™ and training opportunities please refer to the UpToDate resource section.
The provincial divisions office has a YouTube channel that all divisions are welcome to use. You can upload videos, then embed them in your web pages. If you would like to use the divisions YouTube channel, please contact the Divisions provincial office for access.