Encounter and Shift Reporting

Encounter Coding

All Locum Physicians funded under the Locum Contract are required to encounter report through the Medical Service Plan (MSP) Teleplan system for services provided. Locum Physicians will use the Simplified Encounter Codes developed for the provincial primary care contracts. Please find the 19 simplified encounter codes in table 1 of the guide found here.

Shift Reporting

For each day worked under the Locum Contract, each Locum Physician will be required to submit fee item 97570 – Contracted Clinical Shift. This fee item captures hours worked under a clinical service contract as well as the start and stop time of the physician’s shift. General guidance on the use of this fee item can be found here.

Assignment of Payment (AOP) From

Locum and Host clinic will be required to sign an Assignment of Payment form before submitting simplified encounter and shift code records. The ULP team will initiate the form and the following steps will follow:

The form is reviewed and signed by the locum and sent to the host clinic administrator
The host clinic's principle physician assigned to the payment number countersigns the form
Once both parties have signed the form, the host clinic faxes it to HIBC fax) 250-405-3592 (min. 7 business days prior to the first shift).

*We suggest the host clinic follows up with HIBC (604-456-6950 option #3 then #2) 1 week prior to the first locum shift to ensure it is processed for smooth EMR reporting.

Resources

View all the information on this page and more in the Encounter and Shift Reporting Guide
Get your questions answered by reading the Encounter and Shift Coding Q&A
Learn how to submit encounter, attachment and shift reporting using DTO and PSP's step-by-step EMR Orientation Guides:
Watch the short 22-minute presentation below on submitting encounter and shift records in an EMR and follow along with the slides here.