Nanaimo Division of Family Practice

Annual General Meeting (AGM)


Notice AGM 2021

The Annual General Meeting of the Nanaimo Division of Family Practice Society was held at 1800-1900 hours on Thursday, October 14, 2021. Due to potential uncertainty around public gatherings, this entire meeting was hosted via Zoom Video-conferencing.

Proposed Agenda

  1. Call to order and adoption of rules of order
  2. Notice of AGM
  3. Approval of Agenda
  4. 2020/21 Annual Report
  5. Review of financials
  6. Appointment of Auditor
  7. Special Resolution re: Bylaw amendments
  8. Board Election Results*
  9. Other business
  10. Concluding remarks 
  11. Meeting adjournment

DOCUMENTS (please select the links below to access documents)

The Audited Financial Statements for the fiscal year April 1, 2020, to March 31, 2021

The proposed special resolution and accompanying commentary  

The Nanaimo Division of Family Practice AGM 2020 Meeting Minutes from October 29th, 2020

The Nanaimo Division of Family Practice Annual Report for 2020

Nominations for Board of Directors:
There are four vacancies for General Member Directors at Large.

There are three sitting General Member Directors whose current term of office expires at this year’s AGM. Each of these 3 Directors is standing for re-election for a further two-year term as a General Member Director at Large:

Dr. John Trepess
Dr. Diane Wallis  
Dr. Taylor Swanson

Dr. Duncan MacGillivray has been nominated to stand for election as a General Member Director at Large for a two-year term.

Election to Board of Directors
No further nominations for General Member directors were received. Therefore Dr. Swanson, Dr. Wallis, Dr. Trepess, and Dr. McGillivray are considered elected by acclamation, and no vote has been required.

Associate Director
One nomination has been received from Dr. Luke Zawadiuk. As no further nominations were received, Dr. Luke Zawadiuk will be considered elected by acclamation.