The Thompson Region Division of Family Practice is an independently registered non-profit society. The Division gives local physicians and other primary care providers an opportunity to work collaboratively with Interior Health, the Family Practice Services Committee, and the Ministry of Health to identify health care needs in the local community and develop solutions to meet those needs. One of the areas of work that the Division supports are projects and services aimed at improving primary care capacity in our region.

Administrative Assistant

The Thompson Region Division of Family Practice is seeking an experienced and proactive Administrative Assistant.

Position Summary:

As the Administrative Assistant, you’ll play a key role in supporting our passionate and collaborative team. From keeping meetings running smoothly to coordinating logistics and creating clear, concise documentation, you’ll be the organizational backbone that keeps things running smoothly and supports impactful work in our region’s primary care system.

Reports to: Operations Lead.
Location: Primarily remote, with occasional on-site meetings in the Thompson Region as needed
Hours: Full-time (37.5 hours/ week).
Hiring Compensation: $46,000.00-$68,000.00 per year, plus extended health benefits and RRSP matching program.

 

Key Responsibilities:

• Provide administrative support to our Primary Care Network (PCN), Programmatic, and Member Integration teams.
• Prepare and distribute meeting materials – including agendas, minutes, and other documentation.
• Coordinate logistics for meetings and events, including scheduling, booking venues, setting up virtual links/environments, organizing meals and resources.
• Support meeting prep, document development, and travel coordination
• Track action items, project progress, and help streamline systems to increase efficiency.

What our team loves about working here:

• Supportive & encouraging environment – we value each person’s strengths and contributions.
• Collaboration & innovation – we think outside the box and work together to make an impact.
• Trust & respect – a safe space to be honest, curious, and lift each other up.
• Real-time recognition – we celebrate each other’s successes, big and small.

What you bring:

• 2 years of recent, related experience (health care experience is an asset, but not required).
• A certificate or diploma in administration (or equivalent experience).
• Tech-savviness – you’re comfortable with Microsoft Office, Zoom, Teams, SharePoint, OneDrive, and you’re adaptable to new tools.
• High-level of professionalism, integrity, and discretion.
• Fantastic communication skills – you tailor messages to different audiences with ease.
• Problem-solving mindset – you’re a self-starter who troubleshoots and finds solutions.
• Experience working with diverse audiences – you value and champion inclusivity.
• Ability to thrive in a dynamic environment – you juggle multiple priorities with ease.
• A valid driver’s license (preferred but not required) and access to a vehicle.

Commitment to Diversity and Inclusion:

The Thompson Region Division of Family Practice is committed to advancing equity and diversity in the workplace. We aim to foster an environment that is inclusive, psychologically and physically safe, where everyone feels heard and valued for their unique contributions. We value the diversity of our team and the varied backgrounds, perspectives, and experiences each member brings.

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