Accountability for Personal Information
Identifying Purposes for Personal Information
The Victoria Division of Family Practice identifies the reason for collecting personal information before or at the time of collection. The need for the information is clearly documented and only information with an identified purpose is collected. Processes are in place to review requests for the collection of personal information.
Consent for the Collection, Use or Disclosure of Personal Information
The Victoria Division of Family Practice ensures that consent for the collection, use, or disclosure of personal information is obtained. The Division does not disclose personal information for purposes secondary to the identified purposes for which it was collected. Consent for the collection, use, or disclosure of information is not a condition for service unless the information is required to fulfill a specified and legitimate purpose. The Division informs individuals of their right to withdraw consent.
Limiting Collection of Personal Information
The Victoria Division of Family Practice limits the collection of personal information to that which is necessary for the purposes identified. Information is collected by fair and lawful means.
Limiting Use, Disclosure and Retention of Personal Information
The Victoria Division of Family Practice does not use or disclose information for purposes other than those for which it was collected, except with the informed consent of individuals or as required by law. Personal information will be retained only as long as necessary for the fulfillment of these purposes. Limitations on the use of information are communicated to persons who require access to it. Personal information that is no longer required is safely and securely destroyed.
Accuracy of Personal Information
The Victoria Division of Family Practice is responsible for ensuring that personal information is accurate, complete, and up-to-date for the purposes for which it was collected, and takes steps to update information as required.
Safeguards for Personal Information
The Victoria Division of Family Practice ensures personal information is protected by security safeguards appropriate to the sensitivity of the information, to guard against loss or theft and unauthorized access, disclosure, use, or modification.
Openness about the Management of Personal Information
Individual Access to Personal Information
The Victoria Division of Family Practice makes available the personal information it holds about an individual upon request and provides access at no cost. Where the Division is unable to provide full access to an individual’s request for information, the reasons for limiting access are stated in a specific, reasonable, and justifiable manner. The Division informs individuals of what personal information it holds and provides opportunities for an individual to correct inaccurate or incomplete information.
An individual has the ability to challenge the Division’s compliance with these principles by contacting the designated individual accountable for the organization’s compliance.
The policy described above applies to the work and activities of the Victoria Division of Family Practice only. Aspects of this website are the purview of the Provincial Divisions Office and are covered by their policies, which can be found here.