Central Interior Rural Division of Family Practice

Tick Tock Campaign

                                                                                                                                                 Information for Doctors

  

Introduction

Tick Tock Find Us A Doc is a physician recruitment campaign designed to involve the residents of the region in physician recruitment. This campaign is one component of a multi-pronged approach to the CIRD’s recruitment and retention efforts, aimed at improving access to care for the residents of the region. 

The campaign demonstrates the sense of community which is prominent in the region and one of the factors that has the greatest impact on physician recruitment. This campaign is a proactive approach to physician recruitment.

The campaign asks residents of BC to provide the CIRD with leads which could result in a new full-time physicians moving to the area. The goal is to build the CIRD’s list of potential physicians to work with now and in the future as it is recognized that there will be a steady flow of retiring physicians in the next 5-10 years.  

 

Ways to Play

Contest overview [1]:

There are three ways to win with the Tick Tock Find Us a Doc Regional Recruitment Campaign Contest (the “Contest”).

The first is to play along!

Give us a solid referral during the Contest Period by telling us about anyone you know who is ready to or preparing to practice family medicine in British Columbia. This could be a medical resident, or an existing doctor who may be interested in relocating to our area.  If you give us a qualified lead[2], we will put your name in the grand prize draw. 
If you cannot provide a qualified lead, you can still play along.  In order to do this, you need to follow us on www.facebook.com/ticktockfindusadoc We will provide regular updates and ask our followers to participate in contest activities to help promote this Recruitment Campaign.  This might be sharing an update with your Facebook friends, or sharing our physician recruitment videos.  If you participate in these contest activities, your name will go in a draw specific to the contest activity and will, in addition, be entered in the grand-prize draw. 
 

All campaign prizes are funded through sponsorships from local individuals and businesses. The value of the grand-prize will depend on sponsorship levels but will be valued at approximately $2,000 - $4,000. The grand-prize draw will occur one week after the end of the Contest.

The second way to win

If you provide us with a qualified lead which results in an offer to practice medicine in the Central Interior Rural Division (the “CIRD”) within one year of the end of the Contest, you will be directly awarded a prize package. The value of the prize packages will depend on the number of awards and the total value of sponsorship participation.The prizes will range in value from $100 - $4,000 (approx. depending on number of prizes awarded). Direct awards will be made one year after the end of the Contest, even if a doctor is offered a position sooner. If a doctor is offered a position after December 31, 2017, no award will be issued. If no direct awards are issued, the prize money will be used by the CIRD to further recruitment efforts.

 

The third way to win

Is to simply play along with our Facebook activities where we will be giving away regular prizes, ranging in value from $20 - $100.

 

Can you win all three ways?! You sure can! 

LIKE OUR PAGE  www.facebook.com/ticktockfindusadoc                         
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Official Rules and Regulations

1 Contest Period:

The Tick Tock Find Us a Doc Regional Recruitment Campaign Contest (the “Contest”) will run from November 3, 2016 to March 31, 2017 (the “Contest Period”).

2 Eligibility:

The Contest is open to all residents of British Columbia having reached the legal age of majority in British Columbia, prior to the Contest Period (“Eligible Participants”).  Employees, contractors, board members and their immediate family (parents, children, siblings and spouse, regardless of where they are domiciled) of the Central Interior Rural Division of Family Practice (the “CIRD” or “Contest Sponsor”) are not eligible to enter the Contest.

3 How to Enter:

Although online access is required in order to participate, no purchase is necessary.  Public libraries, many retail businesses and other establishments allow patrons to access the Internet for free, and a number of internet service providers and other companies offer free email accounts.  Many contest activities will be promoted on Facebook, which is also a free service to its users.

Eligible Participants must read and acknowledge the terms and conditions of the contest.  A maximum of one entry is allowed per Eligible Participant for the Contest Grand Prize and each Secondary Prize (as described in section 4 below). If multiple contestants provide the same physician name, only the first person to provide that physician name will be attached to that name and eligible for the direct award.

4  Prizes:

a)  Contest Grand Prize (contest draw)

There is one contest grand prize to be won consisting of a vacation package or other merchandise (prize package depends on sponsorship contribution). The exact value of the prize will depend on the amount of sponsorship that is secured. The approximate value is between $2,000 and $4,000.

b)  Grand Prize(s) (direct award)

There are up to 4 prizes to be won by Eligible Participants who provide the name of a physician to the CIRD, and that physician is in turn, offered a contract by a clinic in the CIRD, or the Interior Health Authority (this includes setting up a new practice) on or before March 31, 2018.  The physician must meet the criteria set out in the contest details. The value of the prize packages will depend on the level of sponsorship as well as the number of physicians who have a written offer. Approximate value is between $1,000 and $4,000.

c  )  Secondary Prizes

There are a number of secondary prizes that will be awarded to Eligible Participants via facebook or another online media channel.  These prizes will be determined and distributed as the campaign is carried out.

All prizes must be accepted as awarded and may not be sold, transferred or converted to cash and will not be refunded if unused. No substitutions, changes or extensions are permitted. The CIRD reserves the right at its sole discretion to substitute any prize for one of equal or greater value.

All winners accept all liability associated with the prize package.  The CIRD assumes no liability.

5 Prize Draws:

A random draw from all eligible entries to determine the winner of the Contest Grand Prize will be held one week after the end of the Contest Period at the office of Reichert and Associates, located at:

1755 W Broadway #208,

Vancouver, BC

V6J 1Y2

The odds of winning the grand prize will depend upon the total number of eligible entries received during the Contest Period.

Random prize draws for the online Secondary Prizes will be done regularly as decided  by the CIRD, in its sole discretion.  The draw will be completed by random digital selection by a member of the CIRD team.

6 Claiming of Prizes:

The Eligible Participant whose entry was selected by random draw for the Contest Grand Prize (described in s. 4(a) above) will be contacted by e-mail or phone by the CIRD, shortly following the draw. In order to be declared a winner of the Contest Grand Prize, the Eligible Participant must confirm acceptance as a selected Eligible Participant within five (5) calendar days of contact. If the selected Eligible Participant cannot be contacted after  2 attempts by phone and 2 attempts by email, another eligible entry will be selected by way of random draw.

In order to claim any Grand Prize (contest draw or direct award), the Eligible Participant selected as a winner will be required to sign a release and waiver form confirming, without limitation, that:

  • CONTESTANT complies with the eligibility requirements;

  • CONTESTANT has read the Contest rules and regulations and complies completely;

  • CONTESTANT accepts the prize as awarded;

  • CONTESTANT acknowledges the CIRD’s right to publish his/her picture, name and city of residence without compensation other than the prize offered; and

  • CONTESTANT releases and agrees to hold harmless of all liability the CIRD, its subsidiaries and affiliates, media partners, advertising, promotional agencies and each of the foregoing entities’ directors, officers, employees, contractors and agents.

No correspondence will be undertaken except with the selected Eligible Participant whose eligible entry was drawn. Once an Eligible Participant is declared a winner and met all the conditions of this section, the CIRD will send the Eligible Participant a letter containing the details on how to redeem the prize.

Secondary Prize winners for Facebook draws will be posted online after private message has been sent and received.  In order to claim any Secondary Prize, the winner must agree in private message to accept the prize as awarded and have their name published on the Facebook page. They must also agree in private message to the Terms and Conditions of the contest and provide a valid BC address for the prize to be mailed to. Two attempts will be made to contact the prize winner via private Facebook message. If after one week the winner has not contacted the Administrator, another winner will be selected and the same procedures will take place.

7 General Terms and Conditions:

All eligible entries, and all information provided by Eligible Participants must be complete and accurate. The CIRD will not be held responsible for any telephone or internet problems, unclear telephone or e-mail messages.

All entries are subject to verification by the CIRD and may be disqualified if they are received outside of the Contest Period, are incomplete, illegible, irregular, photocopied or otherwise reproduced, submitted through illicit means or if they contain any false statements, or do not conform to or satisfy any condition of these Contest rules and regulations.

By entering the Contest, Eligible Participants agree that the CIRD reserves the right to publish without compensation the full name and city of residence, to photograph all winners and Eligible Participants, and to waive all rights with respect to printed, broadcast and other forms of publicity.  Eligible Participants further agree that all entries (tweets and photos) submitted and their content become the property of the Contest Sponsor and will not be returned.

Eligible Participants agree to be bound by all decisions of the CIRD regarding the Contest which shall be final and binding in all respects.

Eligible Participants agree that the CIRD is not liable for any incorrect or inaccurate transcription of entry information or for any error or malfunction of any kind in connection with the Contest. If the Contest is not capable of running as planned for any reason, including tampering, unauthorized intervention, fraud, technical failures, or any other cause, the CIRD reserves the right, at its sole discretion, to, without advance notice, terminate or suspend the Contest, in whole or in part, or modify it in any way, without any further obligations to Eligible Participants. Furthermore, if the CIRD determines, at its sole discretion, that if any entry compromises the integrity of the Contest, the CIRD reserves the right to disqualify the entry at issue or terminate the Contest in its entirety without any further obligations to Eligible Participants. The CIRD further reserves the right, at its sole discretion, to disqualify any individual from the Contest and to ban the individual from any future contest of the CIRD who it finds or believes to be tampering with the entry process or the operation of the Contest; to be acting in violation of the Contest rules and regulations or in an unsportsmanlike or disruptive manner, or with intent to annoy, abuse, threaten or harass any other person.

By entering this Contest, Eligible Participants agree to release and hold harmless the CIRD, its subsidiaries and affiliates, media partners, advertising and promotional agencies and each of the foregoing entities’ respective directors, officers, employees, agents, representatives, successors and assigns from any liability in connection with the Contest or, if declared a winner, the Prize awarded and use thereof.

By entering this Contest, Eligible Participants expressly consent to the CIRD, media partners, advertising and promotional agencies, storing, sharing and using the personal information submitted with his/her entry only for the purpose of administering the contest and in accordance with the CIRD’s Privacy Policy.

 

 


[1] This Contest is subject to the Official Rules and Regulations available online at www.ticktockfindusadoc.com.

[2] A “qualified lead” is a doctor or medical resident ready to practice or planning to practice in British Columbia who meets the requirements for licensure as set by the College of Physicians and Surgeons of British Columbia.    International leads will be accepted if they meet the requirements of Health Match BC, as they may be amended from time to time (see www.healthmatchbc.org/Physicians/Licensing-and-Registration ).